Skip to content

Why do Businesses need a Third-Party Backup Solution for Microsoft 365

Businesses are increasingly relying on cloud-based services such as Microsoft 365 for their day-to-day operations. However, while Microsoft 365 offers many benefits, including increased collaboration and productivity, it's important to understand that it's not infallible. This is where a third-party backup solution can be incredibly valuable. 

Microsoft 365 does offer some basic data backup and recovery options, however there is no guarantee or formalization around retention or data availability, which is not ideal when it comes to your business data, and this is not sufficient for many businesses. Here are some of the key reasons why businesses need a third-party backup solution for Microsoft 365, such as the Nucleus Managed Microsoft 365 Backup solution: 
Protection against Data Loss 

While Microsoft 365 has built-in recovery options, such as the Recycle Bin and version history, they are not always sufficient to protect against data loss. For example, if an employee accidentally deletes an important file, and it's not caught within the 30-day retention period of the Recycle Bin, it may be lost forever. This is where a third-party backup solution can come in. With a third-party backup solution, businesses can protect against data loss caused by accidental deletion, as well as other issues such as hardware failure or software glitches. 

Compliance and Legal Requirements 

Many businesses are subject to industry-specific compliance requirements, such as PIPEDA and PCI for businesses that handle credit card data. These regulations often have specific requirements for data retention and protection, and failure to comply can result in fines and legal issues. With a third-party backup solution, businesses can ensure that they are meeting these compliance requirements and avoid potential penalties. 

M365 Backup

Protection against Cyber Threats

Cyber threats such as ransomware and malware can compromise data in Microsoft 365, leading to data loss or theft. While Microsoft 365 has some built-in security features, such as Multi-Factor Authentication and encryption, they are not foolproof. A third-party backup solution can provide an additional layer of protection against cyber threats, allowing businesses to quickly recover data in the event of an attack.

Greater Control and Flexibility 

Microsoft 365's built-in backup and recovery options are somewhat limited in terms of customization and control. For example, the retention period for deleted items is fixed at 30 days (best case). With a third-party backup solution, businesses can have greater control and flexibility over their data backup and recovery options, allowing them to tailor their backup strategy to their specific needs. 

While Microsoft 365 is a powerful and convenient tool for businesses, it's important to recognize its limitations when it comes to data backup and recovery. A third-party backup solution can provide businesses with the additional protection, compliance, and control they need to ensure their data is always safe and accessible. 

Learn more about email backup and archiving at: or connect with us!


We are local!